Saint George School is a British International school that offers an innovative education through a challenging international curriculum, making learning relevant and meaningful for students by adopting a comprehensive study program based on research and centered on the student as a learner. Throughout its 60 years of existence, Saint George School has become a reference of academic excellence both nationally and internationally, being the only school in the country to offer the prestigious International Baccalaureate program and the first one to receive dual accreditation from the Council of International Schools (CIS), Cambridge International General Certificate of Secondary Education (IGCSE) and the New England Association of School and Colleges (NEASC), with a  highly qualified multicultural faculty and staff. Today make up a school community of 43 different nationalities, making Saint George an institution of international stature forming young leaders capable of meeting academic and professional challenges in today's global society.  

Multi-Department Administrative Assistant

Position Title: Multi-Department Administrative Assistant

Department: Administration

Reports To: Administration / School Leadership Team

Position Summary

The Multi-Department Administrative Assistant provides administrative, organizational, and operational support across different areas of the institution. This role is responsible for coordinating daily administrative tasks, supporting communication processes, managing documentation, and assisting with operational needs to ensure efficient workflow and collaboration between departments.

The position requires strong organizational skills, adaptability, professionalism, confidentiality, and the ability to manage multiple priorities in a dynamic environment.

Key Responsibilities

Administrative Support

• Manage calendars, appointments, meetings, and scheduling coordination.
• Prepare reports, presentations, correspondence, and meeting minutes.
• Organize and maintain digital and physical filing systems.
• Follow up on tasks, requests, approvals, and deadlines.

Communication & Coordination

• Support communication between departments, staff, parents, vendors, and external stakeholders.
• Coordinate meetings, interviews, activities, and administrative logistics.
• Assist with internal communication and follow-up processes.
• Respond to emails, calls, and inquiries in a timely and professional manner.

Operational Support

• Assist with day-to-day operational and administrative processes.
• Support onboarding and documentation processes for new employees.
• Coordinate office supplies, purchasing requests, and administrative logistics.
• Assist with event coordination and institutional activities.

Documentation & Data Management

• Maintain accurate records, trackers, databases, and spreadsheets.
• Ensure confidentiality and proper handling of sensitive information.
• Support reporting and document preparation as required.

General Office Support

• Support overall office organization and administrative efficiency.
• Assist visitors and provide general administrative support when needed.
• Perform additional administrative duties as assigned.

Qualifications & Experience

• Associate’s Degree or Bachelor’s Degree in Business Administration, Management, or related field preferred.
• Minimum of 2 years of administrative support experience.
• Experience working in fast-paced or educational environments is an asset.

Skills & Competencies

• Strong organizational and multitasking abilities.
• Excellent communication skills in English and Spanish.
• High level of professionalism and confidentiality.
• Strong interpersonal and customer service skills.
• Ability to prioritize tasks and meet deadlines.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Attention to detail and problem-solving mindset.

Working Conditions

• Full-time position.
• Office-based environment with cross-department collaboration.
• May require occasional support during institutional events and activities.

At Nord Anglia Education we are committed to providing a world class, safe, happy environment in which children and young people can thrive and learn. We are committed to safeguarding and promoting the welfare of all our pupils where we embrace all race, abilities, religions, genders, and cultures.

All post holders in regulated activity (having regular unsupervised contact with children) are subject to appropriate national and international vetting procedures including satisfactory criminal record checks from both your country of residence/birth and any country of residence within the last 10 years.

We welcome applications from suitable qualified persons from all diverse backgrounds.

Please note, only shortlisted candidates will be contacted.