H & S Assistant

Job Description

Role Purpose

The Part Time Facilities and Health & Safety Assistant supports the daily operations, maintenance, and safety of all HFIS campuses. Working under the direction of the Facilities and H&S Manager, this role ensures that the buildings, grounds, and equipment are safe, well-maintained, and compliant with local health and safety regulations.

Key Responsibilities

Facilities and Maintenance Support

• Support the Facilities and H&S Manager with the coordination of daily maintenance, cleaning, and repair tasks.

• Conduct regular site checks to identify maintenance issues and report them promptly.

• Liaise with contractors and service providers on-site, ensuring work is completed safely and to standard.

• Assist with setting up, dismantling, and moving equipment and furniture for school activities, meetings, and events.

• Support the coordination of maintenance requests, ensuring prioritisation and timely resolution.

• Maintain records and assist with the filing of invoices, quotes, and service reports.

Health & Safety

• Support the implementation of the school’s Health & Safety (H&S) policies and procedures.

• Conduct routine inspections of fire safety, first aid, and emergency equipment (e.g., extinguishers, AEDs, first aid kits).

• Assist in maintaining H&S documentation, such as risk assessments, inspection logs, and incident reports.

• Help coordinate H&S training and drills (e.g., fire and lockdown drills).

• Support the management of hazardous materials and ensure compliance with local safety standards.

• Report and record any H&S incidents, near misses, or hazards to the Facilities and H&S Manager.

Events & Operations

• Provide on-site support for events, ensuring proper set-up, safety, and venue readiness.

• Assist with event logistics such as unlocking/locking facilities and ensuring security procedures are followed.

Skills & Qualifications

• Previous experience in facilities, maintenance, or H&S support role (educational environment desirable).

• Good understanding of general building safety and maintenance practices.

• Basic knowledge of H&S procedures and willingness to attend training.

• Strong organisational and multitasking skills.

• Good communication and teamwork abilities.

• Practical, hands-on approach to problem-solving.

• Ability to work flexibly, including occasional evenings or weekends for school events.

• Driver’s licence required.

• Good use of Microsoft Excel 

Summary

This is a key support role ensuring the smooth operation and safety of the school’s facilities. The Facilities and H&S Assistant works proactively to maintain a safe, clean, and efficient environment for students, staff, and visitors across all HFIS campuses.