Admin Assistant

Job Description

Main Requirements:

• A bachelor's degree in business administration or any other relevant field
• Minimum two years of experience with children in schools or relevant fields
• Non-criminal record certificate
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suit

Job Responsibilities

Required Skills/Abilities

Responsibilities & Duties:

• Answers telephones and transfers external and internal lines to relevant staff members.
• Answers telephones and follow up on inquiries from parents, teachers, and other staff members.
• Welcomes parents and schedules appointments.
• Monitors morning arrival of students and inform parents of repeated tardiness.
• Coordinates School Principal’s meetings with students, parents and teachers.
• Gathers feedback about students from stage principles in preparation for meetings with parents.
• Performs general clerical duties including but not limited to: photocopying, faxing, mailing, and filing.
• Provides administrative support to the school principal.
• Creates and modifies documents using Microsoft Office.
• Ensure that all communications are being circulated and always on time.
• Translates all written communications (documents/ circulars/ correspondence/ meeting minutes).
• Maintains and updates the school principal’s timetable. .
• Develops SOPs and forms to be used by the office.
• Follows up on important deadlines via email & phone calls.
• Records meeting minutes.
• Handles student issues and requests.
• Addresses parent concerns by following up with the different departments.
• Organizes and arranges for parent meetings.
• Ensures that the SharePoint is UpToDate with all documents.
• Ensures that students files are UptoDate and Maintained.

Key Qualities & skills:

• Strong Communication skills
• High levels of organization and time management.
• Solid IT skills
• A natural storyteller

Your attributes will be expected to be driven by the AA Values:

• Creativity and Innovation
• Integrity
• Well-being
• Collaboration
• Respect and Discipline
• Educational Excellence

If you choose to apply for this position, please be aware that there are several milestones you will need to complete, including but not limited to:

• Written Assessments
• Subject specific assessments (When & If needed)
• Demo Classes (For Faculty)
• Multiple interviews

You'll will also be expected to read and understand the following (as relevant to your position):

• The AA Guiding Statements: Mission & Values, AA’s Vision of High-Quality Learning and Teaching, AA’s definition of Global and Digital Citizenship
• AA policies: Child Protection Policy, Whistleblowing Policy, Assessment Policy, Inclusion/SEN Policy, Language Policy, Academic Honesty Policy, Positive Behavior Management and Discipline Policy, and others as they are developed.
• The IB Programme Standards and Practices
• AA Scope and Sequence of respective subject

Benefits

When you join a Nord Anglia Education school, you join a global community of over 15,000 people working together to support our students’ success. We offer you unsurpassed opportunities to innovate and develop best practice across our family, to access extensive professional development, and to gain exceptional experience and career development in our schools. At Nord Anglia, you will have opportunities to progress more, learn more, and collaborate more.