School Management Information Systems and Data Lead
Barcelona, ES
Hamelin-Laie International School Barcelona, part of the Nord Anglia Education group, offers a world-class education to students aged 4 months to 18 years. Located in vibrant Barcelona, Spain, our international community celebrates diversity and embraces over 40 nationalities.
At Hamelin-Laie, we nurture open-minded, resilient, and confident individuals through our holistic educational approach. Our curriculum inspires students to become socially, emotionally, and ethically aware, preparing them for an ever-changing world.
As a member of our dynamic team, you'll have the opportunity to shape the minds of tomorrow's leaders and collaborate with passionate educators from around the globe. Join us at Hamelin-Laie International School Barcelona and make a difference in the lives of our students. Together, we'll create a truly transformative learning experience.
Core Requirements
Hamelin-Laie International School Barcelona is seeking an experienced and dynamic School Management Information Systems and Data Lead to lead the successful implementation and management of various IT systems, including but not limited to ISams, Cpoms, Success Factors, Sphera, Reach, Epraise, School Buddy, etc. The ideal candidate will be responsible for effective management, integration, and strategic development of the school's educational information systems. In daddition, optimization of these systems to enhance operational efficiency and support the school's strategic objectives.
Additionally, will be tasked with providing comprehensive staff training, ensuring successful execution with all stakeholders, including students, parents, staff, teachers, and leaders, maintaining confidentiality, demonstrating cultural sensitivity, and fostering successful relationships with the regional team. This role ensures data integrity, supports teaching and learning through technology, and enables informed decision-making across the school
Key Responsibilities:
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Systems Management and Integration
Oversee the configuration, maintenance, and optimal performance of the school’s core systems, including the Management Information System (MIS), Virtual Learning Environment (VLE), Room Booking System, and Parents’ Evening Booking System.
Ensure seamless integration and synchronization between all systems.
Act as the primary liaison with external system providers and support services. -
Data Management and Integrity
Manage and maintain accurate student, staff, and curriculum data across all platforms.
Create and update teaching sets within the MIS and VLE.
Ensure data consistency across integrated systems.
Support compliance with data reporting requirements. -
Timetabling and Curriculum Support
Lead the development of the school timetable in line with curriculum requirements set by the Senior Leadership Team (SLT).
Analyse student option choices and staffing needs to determine teaching group structures.
Implement and maintain the timetable within the MIS. -
Reporting and Analytics
Produce statutory and internal reports, including annual statistics for Spanish educational authorities in collaboration with IT, HR, and Operations.
Provide data for NAE report cards covering academic performance and staffing.
Maintain and develop Power BI dashboards for Hamelin and NAE reporting.
Provide data insights to support strategic decision-making. -
Assessment Systems Management
Coordinate and manage external assessment platforms, including MAP testing and CEM assessments.
Ensure accurate rostering and data handling for all assessments. -
User Support and Training
Provide support and guidance to teaching and administrative staff in the effective use of school systems.
Deliver training where required to improve system adoption and efficiency.
Troubleshoot system issues and escalate when necessary. -
Application Administration
Manage user accounts and system access, including CPOMS and other educational applications.
Oversee the implementation, maintenance, and evaluation of educational software.
Continuously review systems to improve efficiency, usability, and alignment with school needs.
Additional Responsibilities
Contribute to whole-school digital strategy and continuous improvement initiatives.
Ensure systems support safeguarding, academic tracking, and operational efficiency.
Undertake other duties as reasonably required by the school.
Skills, knowledge and competencies:
- Bachelor’s degree in a relevant field (e.g. Education, Information Systems, Data Management, Business Administration or similar).
- Proven experience managing information systems and data within an educational or similarly complex organisational environment.
- Strong understanding of school management information systems (MIS), learning platforms (VLE), and educational applications, with the ability to manage and optimise their use to support teaching and learning.
- Experience in timetabling and curriculum planning processes, including data analysis to support student options, staffing, and resource allocation.
- High level of data literacy, including data validation, analysis, and reporting to support operational and strategic decision-making.
- Experience producing reports for internal stakeholders and external bodies (e.g. inspections, regulatory authorities, or group-level reporting).
- Familiarity with data visualisation and reporting tools (e.g. Power BI) to present insights clearly and effectively.
- Strong organisational and project coordination skills, with the ability to manage multiple priorities and deadlines in a dynamic school environment.
- Excellent communication and interpersonal skills, with the ability to support and train both teaching and administrative staff.
- Solution-oriented mindset with strong problem-solving skills and attention to detail.
- Ability to liaise effectively with external providers and support services.
- High level of discretion and professionalism when handling sensitive data.
- Fluency in Spanish and English essential; Catalan desirable.
- Commitment to continuous professional development and improvement of systems and processes.
Commitment to Personal and Professional Development
- Participate in and fully engage with the school’s performance management and appraisal process.
- Demonstrate continuous professional and personal development through the identification and implementation of individual development plans arising from company and school performance management and appraisal processes.
- Contribute to wider engagement of colleagues in the marketing and admission function giving support and willingly sharing ideas and materials to promote this.
Commitment and engagement to the following Company and Professional Values and Dispositions:
- Seeking and maximizing opportunity within the organisation - For us, opportunities need to be meaningful, about achieving potential and making progress.
- Recognizing and pursuing impact within your role- For us, impact is about making a difference. It needs to be immediate, positive, and lasting.
- Encouraging and accepting leadership within the organization- For us, leadership is about considering the team’s needs as well as your own, setting inspiring examples, being supportive and showing real accountability and responsibility.
- Nurturing and modelling respect in all professional and personal interactions - For us, respect is about listening, being inclusive, showing tolerance and getting the little things right.
- Complying with legal, contractual and company requirements – including statutory responsibilities, Company policies with regards to Health and Safety, Equal Opportunities, and other relevant legislation.
- Any other appropriate duties - as assigned by the Principal of the School or as directed by the Chief Executive Officer or his Regional Representative.
Other Requirements
- Contribute positively to the morale and community spirit in the school.
- Work effectively in different teams, supporting other teams when requested by the Principal.
- Operate at all times within the stated policies and practices of the school.
- Maintain an up-to-date knowledge of the school’s administrative practices, particularly with respect to current software packages.
- Develop and maintain a knowledge of the school’s mission, strategic priorities and structures.
- Any other appropriate duties as allocated by the principal.
Each individual must ensure that they meet their statutory responsibilities and adhere to NAE and school policies with regard to Health and Safety, Safeguarding, Equal Opportunities and other relevant legislation.
At Nord Anglia Education we are committed to providing a world-class, safe, happy environment in which children and young people can thrive and learn. We are committed to safeguarding and promoting the welfare of all our pupils where we embrace all race, abilities, religions, genders, and cultures.
All post holders in regulated activity (having regular unsupervised contact with children) are subject to appropriate national and international vetting procedures including satisfactory criminal record checks from both your country of residence/birth and any country of residence within the last 10 years.
We welcome applications from suitable qualified persons from all diverse backgrounds.
Please note, only shortlisted candidates will be contacted.