Executive Assistant

Job Description

Key Result Area:

• Completes a broad variety of administrative tasks for the Managing Director including; managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; copying, reviewing outside mail, screening phone calls and visitors, updating Outlook contacts, maintaining files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for meetings.
• Anticipates the Managing Director’s needs and proactively bringing together appropriate people and resources to address these issues.
• Completes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans.
• Enhances Managing Director’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Represents the Managing Director by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the Managing Director’s office.
• Assists in coordinating the agenda of Executive Leadership Team meetings and other meetings either in the Office or off-site.
• Manages external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts. Improves quality results by studying, evaluating, and re-designing processes; implementing changes.

For Detailed JD: Please click - PA to Managing Director Job Description - 2019 (1).pdf

Job Responsibilities

Required Skills/Abilities

Personal Attributes:

• Highly organized and experienced PA and Secretary
• Outstanding communication skills in English – both written and verbal
• Highly Proficient in all Microsoft Office Programmes
• Team Building skills, ability to motivate, initiate and inspire a team
• Organizational skills to manage
• Familiar with living and working in India.
• Highly competent at multi-tasking under pressure
• Understanding of the needs of others, approachable at all times
• Remain calm, patient and polite under pressure, and professional at all times
• Honest and reliable, trustworthy and respectful
• Professionally dressed in line with expectations of a global organisation.