Executive Assistant

Secretarial Support

• Handle a wide range of administrative and executive support related tasks for the China Chairman and COO
• Prioritise and manage multiple projects simultaneously and follow through on issues in a timely manner
• Screen emails and telephone calls
• Professionally handle matters and make judgments whenever is appropriate on behalf of the CEO/China.
• Right-Hand Person: anticipating needs, dealing with the unexpected, acting as liaison between Senior leaders and staff, handling confidential matters.
• Research and investigate information to enable strategic decision-making by others
• Approve decisions, requests, expenditure and recommendations on behalf of senior people in their absence, according to agreed guidelines and policies
• Perform other ad hoc duties as per assigned by the China Chairman and COO

• Diary management, pre-empting and resolving conflicting priorities.
• Proactively collecting information and data to support the China Chairman and COO’s activities

• Assist in preparation of presentation materials
• Responsible for demanding calendar management and travel arrangements requiring interaction with both internal and external Senior Leaders, Principals and their Assistants to coordinate a variety of complex meetings and events
• Arrange and participate in meetings, conferences, and project team activities

• Work closely with other Senior Leaders and key stakeholders as necessary
• Communicate and provide information by relevant methods internally and externally
• Arrange and co-ordinate meetings and events, booking venues, equipment and refreshments
• Attend meetings and take minutes / actions
• To ensure all visitors for the company are dealt with in a professional manner

• Prepare documents: various reports for various meetings as requested
• Organise timely reporting, manage meetings including taking minutes and following through agreed actions
• Interpret instructions and issues arising, and then implement actions according to administrative policies and procedures

• Manage all expense claims for China Chairman and COO
• Create financial and statistical tools and reports using Microsoft Excel and Microsoft PowerPoint

• Bachelor degree or above
• At least 8 years working experience as EA in multinational companies
• Excellent organisational skills and high attention to details
• The ability to work to tight deadlines and adaptable to working in a fast paced ever changing environment
• Must be a team player, willing to help and be flexible
• The ability to remain confidential with sensitive information
• Able to handle multiple tasks concurrently
• Excellent communication and coordination skills
• Fluent in both written and oral English
• Strong MS office skills (especially PPT, MS Word, Excel)
• Excellent interpersonal skills

• Highly efficient, self-independent and have strong willingness to learn
• Honest and reliable, has strong sense of responsibility
• Ability to work under pressure and remain calm
• Resilient and reliable
• Very visibly demonstrates integrity in their interactions with colleagues
• Inclusive and collegiate whilst comfortable with tackling difficult people issues
• Willingness to take on multiple tasks
• Open minded and flexible